Case Studies / From Contract to AP Efficiency in 5 Days
Geneoscopy, a pioneering life sciences company specializing in noninvasive diagnostic tests to detect, monitor, and manage gastrointestinal (GI) diseases, embarked on a journey to streamline its financial operations by upgrading from QuickBooks to Sage Intacct. Marshall Phares, Geneoscopy's Controller, partnered with Glean.ai to ensure a seamless transition while significantly enhancing efficiency and reducing costs. This case study explores how Glean.ai empowered Geneoscopy to optimize its accounts payable (AP) processes and achieve remarkable operational improvements.
Cost Savings: Over $100,000 annually, combining FTE savings and third-party bookkeeping costs.
Time Savings: Reduced AP management time by over 70%.
Streamlined Transition: Enabled a smooth and confident migration from QuickBooks to Sage Intacct, minimizing disruptions.
Manual Processes: Geneoscopy's previous QuickBooks setup required manual entry for payments, consuming over two hours per week of the Controller's time and involving a third-party bookkeeper working 50+ hours monthly.
Complex Approvals: The company faced inefficiencies in routing approvals and managing high-value transactions, leading to potential errors and delays.
Inventory Tracking Needs: QuickBooks lacked functionality for handling Geneoscopy's inventory tracking requirements, necessitating a move to Sage Intacct.
“Glean has been a lifesaver for me. It’s not just about saving time and money; it’s about peace of mind. From seamless integrations to phenomenal customer support, Glean.ai has exceeded our expectations in every way.” – Marshall Phares, Controller, Geneoscopy
Geneoscopy chose Sage Intacct for inventory tracking and Glean.ai to revolutionize its AP processes. Glean.ai’s integration with Sage Intacct was straightforward, enabling the team to:
• Automate AP workflows, including approvals and payments.
• Gain real-time visibility into cash flow with intuitive analytics.
• Effortlessly manage vendor relationships and contracts.
• Address errors directly in Glean.ai, with seamless syncing to Sage Intacct.
Efficiency Gains: By eliminating manual entry and automating approvals, Glean.ai saved Geneoscopy’s team over five hours weekly. At the time of implementation, the need for a third-party bookkeeper was entirely eliminated, saving $60,000 annually.
Improved Accuracy: Glean.ai’s features, such as auto-recognition of amortization schedules and error correction syncing, significantly reduced errors. Issues previously overlooked, such as incorrect vendor invoices, were identified and resolved swiftly.
Enhanced Analytics: Glean.ai filled gaps in Sage Intacct’s reporting capabilities, enabling the Controller to make data-driven decisions and streamline cash flow management.
Time-Sensitive Payments: Glean.ai’s agility allowed Geneoscopy to handle urgent payments requiring next-day processing, which would have been challenging with previous systems.
Geneoscopy’s experience highlights how Glean.ai empowers growing organizations to modernize financial operations, reduce costs, and drive efficiency. By seamlessly integrating with Sage Intacct, Glean.ai proved instrumental in transforming Geneoscopy’s AP processes and supporting its scalability.For more information on how Glean.ai can revolutionize your financial workflows, visit Glean.ai.